Events Executive  

Reports to: Events Manager

Location: Newmarket, Hybrid, 2 days on-site, 2 days WFH

Hours: 8:30 am - 5:30 pm (flex of 30 minutes either side of the day)

32 hours across a 4-day week (no salary sacrifice) 

Salary: £27,000 - £32,000 

Product: Group Level - Wonde, Evouchers & Secure Schools 

Who we are and what is important to us:

Beyond unifies three technology-driven brands, Wonde, Evouchers and Secure Schools. 

Each brand shares a vision to reduce the friction of adapting technology, to help customers navigate an often overwhelming area and provide powerful solutions that make their everyday life easier. 

The three brands run independently with the autonomy to continue to prosper although as part of the Beyond team, you’ll join a wider, supportive environment where you’ll be able to pull on the expertise and capabilities of the group. 

We do not limit ourselves to standing still. We look ahead and strive to disrupt the sector we operate in. We believe technology should not be complicated or overwhelming. It should do what it says - quickly, safely and efficiently.

Job snapshot:

As Events Executive, you’ll be supporting our Events Manager in the coordination and organisation of events and exhibitions. You’ll understand each brand's requirements and how best to support the execution of events in line with each of these and wider marketing objectives. 

What you’ll be doing:

• Responsible for the execution of all Tier 2 events within the events calendar across all brands 
• Assist with the planning and execution of all events within the events calendar 
• Support all administrative elements of the events process
• Where appropriate take the lead for the delivery of specific events in Tier 3
• Delivery of staff briefings to the teams attending the events, including information on the event, our presence and aims 
• Coordinate with internal stakeholders i.e. Product Marketing Managers to establish requirements for the events such as collateral, demo software and more 
• Take responsibility for all event devices, software and allocation
• Keep planning documents and staff rotas up to date for each event
• Ensure all events are communicated effectively to the business via the intranet
• Event calendar management, including diary entries for stakeholders and teams attending the events 
• Take ownership of merchandise, collateral, clothing orders and shipping to events 
• Where required, book accommodation for the staff attending the events 
• Where required, book delegate passes for events 
• Liaise with internal stakeholders on upcoming projects to ensure events are delivered on time and key objectives are met 
• Keep track of new event request submissions over and above the agreed calendar for consideration, advise on any diary clashes with existing events
• Stay ahead of the curve on new events coming into the sector and make suggestions based on current trends

Requirements

What we’re hoping you’ll bring:

• A minimum of 2 years of experience in an Events role, tailored to external exhibitions and conferences 
• CRM experience with Salesforce & Hubspot 
• Proven track record of successfully coordinating and executing events of various scales and formats
• Strong understanding of event planning principles, logistics, and best practices
• Excellent organisational and time-management skills, with the ability to manage multiple projects simultaneously and meet tight deadlines
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and external stakeholders
• Self-motivation with the confidence and enthusiasm to take the initiative and get things done
• A natural in identifying and approaching new ideas 
• Ability and desire to learn and take on new challenges

Benefits

What you'll get:

Beyond is much more than just a place to work. It is a place to grow, innovate, excel and learn. We have tech people, creative people and people people, all focused on providing a superior customer experience. 

We value, support and champion those we work with - promoting personal growth and happiness. We get that our success is dependent on the collective energy, intelligence and contributions of all our team members and we are committed to ensuring our work environment is the best it can be. 

We value your commitment and have worked hard to create adaptable and comprehensive benefits packages to suit individual needs, although you can expect the below as standard:

• 4-day working week 
• Flexible working schedule/work-from-home opportunities
• Onsite gym facilities 
• Annual personal and professional development budget 
• Buying and selling holiday scheme
• Additional holiday for length of service 
• Annual allowance for volunteering days 
• Onsite trained mental health and well-being champions 
• Monthly lunch club (on us) 
• Comprehensive wellness programmes (think meditation retreats and continuous access to well-being apps/initiatives) 
• Enhanced maternity, paternity and adoption benefits 
• Electric car scheme 
• Cycle to Work Scheme 
• Eye examination scheme 
• Financial contribution to the set up of work-from-home environments 
• Use of new and leading technology in the form of Apple products 
• Frequent company-funded social events
• Office closure between Christmas & New Year 
• Access to continuous learning and development opportunities
• Comprehensive employee referral scheme 
• Casual Dress Code

In addition to the above, you’ll have access to our ‘take your pick’ benefits scheme, which is tailored specifically to you and includes: 

• Enhanced pension payments
• Retail vouchers 
• Private medical insurance
• Dental plan 

Beyond is an equal-opportunity employer. We encourage interest from all candidates and do not discriminate against any non-merit factors. If you require any adjustments to the application or selection process please call or email us so we can ensure you have the correct support. 

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