EP Group

EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.

Personal Assistant

Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley.

As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner.

Administrative Responsibilities:

• Diary and strict time management for Shareholders
• Email management for Shareholders, including dictation
• Arranging meetings, calls and video calls between Shareholders and internal staff and external parties
• Hospitality arrangements, including drinks for Shareholders and all visitors and daily lunch preparation
• Travel arrangements, including flight bookings, and hotel bookings
• Arranging medical appointments as and when required for Shareholders and other family members
• Recognising business critical matters and raising them immediately with the relevant personnel

Operational Responsibilities:

• Identify inefficiencies in administrative processes and propose solutions to streamline workflows, improve productivity, and enhance operational efficiency.
• Optimize resource allocation, including time, personnel, and budget, to support the executive's priorities and strategic objectives.
• Assist in project coordination activities, such as planning, organizing, and monitoring progress, to ensure timely completion of tasks and deliverables.
• Coordinate with external vendors to procure necessary resources and services as required by the Shareholders
• Provide training and support to administrative staff, including other assistants or coordinators, to enhance their skills and knowledge of operational processes.
• Continuously monitor and evaluate operational processes and performance metrics to identify opportunities for refinement and enhancement.
• Other ad hoc tasks as requested by the Shareholders

Essential Experience

• Experience of supporting at Director / Shareholder level in an administration and operational setting
• Ability to align operational activities with the executive's strategic objectives and organizational goals.
• Effective problem-solving skills to address challenges and obstacles in administrative processes and operations.
• Meticulous attention to detail to ensure accuracy and precision in administrative tasks and documentation.
• Excellent communication skills to collaborate effectively with colleagues, stakeholders, and external partners.
• Superior organizational skills to manage multiple priorities, deadlines, and projects simultaneously.
• Flexibility and adaptability to adjust to changing priorities, deadlines, and circumstances in a dynamic work environment.
• Discreet and confidential approach
• Confident when working independently
• Experience of Office 365