Facilities Administrator

Contract: Banking

Location: London

Hours of work: 40

Contract Type: Permanent

Are you an organised and detail-oriented professional with a passion for ensuring seamless administrative operations?

Our client are are currently seeking a dedicated Facilities Administrator to join their team and support the largest private client account in the UK business.

With over 700 employees providing engineering, cleaning, waste, and security services, this role is integral to maintaining compliance and supporting key leaders within the organisation.

Job Description

As a Facilities Administrator, you will be responsible for coordinating and completing a wide range of administrative functions to ensure adherence to our client processes and governance.

You will provide essential support to the Key Account Director, Head of Security, Operations Director, and the Senior Leadership Team (SLT).

Your role will involve managing various client reporting requirements, including monthly and quarterly reports, and ensuring all activities around the account's rewards and recognition schemes are effectively coordinated.

If you are ready to take on a challenging and rewarding role that supports the success of a major client account, we invite you to join our client's team as a Facilities Administrator. 

Key Responsibilities

• Coordinate and support with the various Client reporting requirements of the account including monthly and quarterly reporting
• Coordinate all activities around the account rewards and recognition scheme including Apple, GEM awards and client recognition schemes
• Monitor and chase for LMS completion across the account including salaried and hourly paid staff
• Work with operational managers to provide assistance in completing LMS modules on time
• Update and maintain the account SharePoint pages to ensure they are relevant, engaging and well structured
• Support the Security Control team in Gogarburn to order security consumables, equipment etc as required
• Keep a log of all security SIA licences expiry dates and ensure Guards are booked in for re-certification
• Ensure operational managers are storing HR related documentation and personnel file sin line with GDPR and company guidelines

Professional and Personal Competencies/Qualifications

• Ability to work on own initiative and to a high level of accuracy
• Highly effective organisational skills
• Be data orientated and detailed
• High level of IT literacy
• Knowledge of SharePoint systems
• Ability to work and liaise across multiple stakeholder and teams
• A can do attitude and a positive approach to problem solving