Document Controller - Railways 

St Albans

£30,000 - £35,000

Permanent

Brief Description

To maintain the accuracy of maintenance records for the GTR depots contract and support the contract reporting process.

Role Description

• File documents in physical and digital records and ensure appropriate storage.
• Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
• Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured. 
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
• Identify remedial work arising from routine maintenance activities.
• Manage the processes around documentation within the organisation.
• Maintain confidentiality around sensitive documentation
• Assist in the preparation of the monthly contract report and ad-hoc reports.
• Manage requests for documentation.
• Train employees on how to use and access the documents.
• Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on the GTR depots contract.
• Follow company processes and procedures.
• Meet all KPIs measured on a periodic basis.

Qualifications

Recognised qualification (desirable)

Seniority level

Minimum 5 years' experience

Experience / knowledge

• Proven experience in a Document Controller role.
• Proven experience in the facilities management sector.
• An understanding of depot assets.
• Proficient in the use of standard MS Office packages.
• Proficient in the use of AssetPro.

Skills / Attributes

Mandatory

• Ability to work to deadlines
• Collaborative/team player
• High attention to detail

• Self-motivated
• Well-developed organisational skills

Preferable

• Experience of the Rail industry.